Next month I'm visiting family out of the country (thousands to travel & first time taking my kids, so it's not being changed). Per company policy, I can not work outside of my state. I notified my manager when it booked that I AM going and will be unable to work. She denied my time off and said to wait until I have the time saved for it to be paid (she claims she cannot approve unpaid time off but that's inaccurate per company policy – I can quote/reference the policy if suggested). Said to wait till I have time off to request again and she would “try” to keep that week available for me. I was recently hospitalized and it ate up all my paid hours, so I won't have near the full time by the trip. I'm almost certain she is going to claim staffing issues which… Well that's why I told you I'm going to be gone. I gave months of notice.
I'm considering an email similar to below and debating how much detail to add or remove. Second paragraph do I put she denied my time off and that I won't have time off pay due to recent health? My health issues are under FMLA so I cannot be dinged for them, but absolutely can for this trip.
[Manager],
I wanted to remind you as [travel date] is coming up that I will be out of the country. Per [company] policy I cannot work from out of [state], and thus will not be in from [date] to [date].
This is the same trip previously discussed on [date], via email and chat.